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A WhatsApp lead flow for events and photography (weddings, corporate events, conferences, photographers, videographers) converts “how much for 200 guests wedding photography?” into a signed contract. Wutt qualifies the lead, sends a tailored mini-deck, and books the discovery call.

Typical events/photography flow

Lead -> WhatsApp from Instagram bio, Meta ad, or website
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  v
AI greets, asks 4 questions: event type, date, guest count, city
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  v
AI sends a quick price range (template) + portfolio link
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  v
Lead is interested -> AI sends 3 discovery call slots
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  v
Lead books a call -> assigned to producer
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  v
T+1h: producer sends the proposal PDF via WhatsApp
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  v
T+3 days: follow-up if no signature
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  v
T+7 days: last-chance discount or hold-released message

4 ready-to-use message templates

1. Inquiry response

TEMPLATE: events_inquiry_v1
Header:   Image (best portfolio shot)
Body:     "Hi {{1}}, thanks for reaching out. We cover weddings in {{2}} from {{3}} to {{4}} SAR. Want a 15-min discovery call this week to scope your event?"
Buttons:  [Book a call] [See full portfolio] [See packages]

2. Discovery call confirmation

TEMPLATE: events_call_confirm_v1
Body:     "Booked: 15-min discovery call on {{1}} at {{2}} with producer {{3}}. We will share the Zoom link and a prep form 24h before."
Buttons:  [Add to calendar] [Reschedule] [Cancel]

3. Proposal follow-up

TEMPLATE: events_proposal_v1
Header:   PDF (tailored proposal)
Body:     "Hi {{1}}, attached is the proposal for your {{2}} on {{3}}. Total {{4}} SAR. Valid for 14 days."
Buttons:  [Sign contract] [Ask a question] [See add-ons]

4. Last-chance follow-up

TEMPLATE: events_last_chance_v1
Body:     "Hi {{1}}, the {{2}} date is filling up. We can hold it for you until Friday with a signed contract and 30% deposit."
Buttons:  [Sign & pay deposit] [Release the date] [Talk to producer]

Sample conversation

Lead: "Hi, how much for wedding photography, March 14, 300 guests, Riyadh"
Wutt AI: "Hi! March weekends in Riyadh are 12K–18K SAR. We include 2 photographers, 1 videographer, 8 hours coverage, and a same-day teaser reel. Want a 15-min discovery call this week?"
            [Book a call] [See full portfolio] [See packages]
Lead: [taps Book a call]
Wutt AI: "Slots: Tue 11 AM, Wed 4 PM, Thu 6 PM. Which works?"
Lead: "Wed 4 PM"
Wutt AI: "Booked: 15-min call on Wednesday 4 PM with producer Lina. Zoom link sent separately."

-- 24h after call --
Producer (via Wutt): "Here is the tailored proposal for your March 14 wedding. Total 14,500 SAR. Valid for 14 days."

-- 3 days later, no signature --
Wutt (template events_last_chance_v1): "Hi, the March 14 date is filling up. We can hold it for you until Friday with a signed contract and 30% deposit."
            [Sign & pay deposit] [Release the date] [Talk to producer]